Privacy Policy - Piccolo HRIS

Effective Date: 11-05-2026

Piccolo HRIS ("Application", "we", "our", or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, store, and protect information when you use the Piccolo HRIS mobile application.

1. Information We Collect

We may collect the following information when you use the application:

• Full name
• Email address
• Employee information
• Attendance and activity records
• Device information
• Location data (for attendance or work-related features)
• Photos uploaded for attendance or profile purposes
• Application usage and log data

2. How We Use Your Information

Your information may be used for the following purposes:

• Providing HRIS services and features
• Managing employee attendance and activities
• Processing leave, reimbursement, and HR requests
• Improving application performance and user experience
• Maintaining application security and preventing unauthorized access
• Communicating important notifications or updates

3. Location and Camera Access

Piccolo HRIS may request access to your device location and camera for features such as:

• Attendance check-in and check-out verification
• Work activity validation
• Profile photo uploads
• Supporting HR operational processes

These permissions are only used while utilizing related features within the application.

4. Data Security

We implement reasonable administrative, technical, and security measures to help protect your information from unauthorized access, alteration, disclosure, or destruction. However, no electronic transmission or storage system can be guaranteed to be completely secure.

5. Data Sharing

We do not sell or rent your personal information to third parties. Information may only be shared:

• With your organization or employer using Piccolo HRIS
• When required by applicable laws or regulations
• With trusted service providers supporting application operations

6. Data Retention

We retain personal data only for as long as necessary to provide services, fulfill legal obligations, resolve disputes, and enforce agreements.

7. User Responsibilities

You are responsible for:

• Maintaining the confidentiality of your account credentials
• Providing accurate and updated information
• Using the application in accordance with company policies and applicable laws

8. Third-Party Services

The application may utilize third-party services such as cloud hosting, analytics, push notifications, or authentication providers. These services may process data in accordance with their respective privacy policies.

9. Children's Privacy

Piccolo HRIS is intended for employees and authorized users only. The application is not intended for children under the age of 13, and we do not knowingly collect personal information from children.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted within the application or related platforms. Continued use of the application after updates constitutes acceptance of the revised policy.

11. Contact Information

If you have any questions regarding this Privacy Policy, please contact:

PT. Password Solusi Sistem
Email: help.desk@password.co.id

By using Piccolo HRIS, you acknowledge that you have read, understood, and agreed to this Privacy Policy.